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Packing : Labeling & Marking : Insurance : Specialized Office Equipment
- What is required to move and install my existing workstations?
- How do we prepare desktop computers to be moved?
- How do I prepare copiers to be moved?
- How do I pack and prepare bookcases?
- How should I prepare for move day?
What is required to move and install my existing workstations?
To move and install your existing furniture system, the following is required:
- A detailed plan of the new space, depicting panel dimensions, work surface elevations and electric plans.
- A detailed inventory of your existing system components.
It is important to note that if your system will be configured differently you may require new parts. In other words, just because you have 4 cubicles in one location doesn't mean you can build them in another location. Additionally, an electrician must be present to disconnect and reconnect the system from and to the power source in the building, and permits for other electrical work will probably be required.
How do we prepare desktop computers to be moved?
Prior to moving, precautions should be taken to back up your data. Each computer should be completely disconnected. We recommend placing detachable cables, peripherals and keyboards in one of our computer bags. The bags are 20x26 zip-lock, and are able to hold keyboards. Placing these items in bags allows for quick and orderly reinstallation at your new office. Each individual component of the computer should then be labeled, including the computer bag. Computers are then loaded on carts and secured for transportation - no packing needed.
How do I prepare copiers to be moved?
It is best to check with your supplier. If you have a maintenance agreement you should refer to it. If the copier is leased, your supplier may require that they relocate the machine.
How do I pack and prepare bookcases?
All bookcases should be completely emptied, packed and labeled, if they are to be moved. If the individual shelves are held using "pins," it is a good idea to remove the shelves and place at the bottom of the bookcase. The pins should be placed in a plastic bag and taped to the inside of the bookcase.
How should I prepare for move day?
Moves happen very quickly, often completed with many movers. For this reason it is not advisable to plan to have one of your employees stand at the entrance of your new office and try to direct traffic. To prepare for the move, you should devise a labeling system that is related to the seating plan at your new office. Each person and location is then assigned a move number. Using the appropriate move number, all items to be moved are labeled for placement at the correct location. Copies of the floor plans, marked with the appropriate information, should be posted at the new space in plain sight. The movers will refer to it when placing your items. The company representatives should also carry hand held copies for quick reference during the move. You should have a minimum of two people from your company to answer questions and be available to make on-the-spot decisions.
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